Departmental Plans

The Campus Billing and DartCard Office can provide Department Charge card/s and/or Meal Plans meals for food purchases on-campus.

In order to set up a Department Charge account, a GL Chart String number is required. Any transactions occurring on the Department Charge account accumulate during the month, and a monthly balance is journaled for billing to the provided GL Chart String number. Multiple cards can be assigned to the same Department Charge account. Also, multiple accounts can be created for different GL Chart Strings as needed. The requestor will be responsible for the account and the use of the account.

Meal Plans Purchased for Department Account Use

The named Department account holder contacts may request to have meals applied to the department charge account, billable to the account chart string. The department meals are available in blocks of 10 by meal period. The cost rate is available upon request. The meals work at '53 Commons only.

Required Information

GL Chart String number # (Note: the Natural Class is pre-determined (7857 - charging & 8151 - meals)

Account Description (Note: this is used for naming the Department Card)

Department approver and/or responsible account holders' names

As the journaled/billed amount is a monthly total, reports can be generated for more detail upon request. If further information is needed, the report can help identify the specific transactions which comprise the total. To request reports for the Department Charge account, an email should be sent to myself or the Dartmouth.Card@Dartmouth.edu including the specific account number or GL Chart String.

There is no termination date assigned to Department Charge accounts. Use on the Department Charge accounts is at the discretion of the department.